Simplifying event security: The Security-Privacy-Cost Evaluation Matrix
Publication date: 6th June 2025Planning an event, whether it’s a public gathering, workshop, or festival, requires balancing three often competing priorities: security, privacy, and cost. How can you ensure safety without overspending or compromising participants’ rights?
The Security-Privacy-Cost Evaluation Matrix offers a practical, step-by-step solution designed exactly for that.
What Is the Evaluation Matrix?
Developed under the GATHERINGS project, the Matrix is a free, user-friendly decision-making tool that helps organisers identify appropriate security measures while keeping privacy concerns and budget limitations in check.
Whether you’re planning a local event or an international conference, this tool offers a structured decision roadmap to help you act with confidence and clarity.
How It Works
The matrix guides you through three key steps:
Step 1: Identify Security Needs
Begin with a quick checklist to define your event’s context and highlight potential vulnerabilities—digital or physical.
Step 2: Assess Risks
Evaluate the likelihood and impact of various risks, from data breaches to public disturbances.
Step 3: Define Mitigation Strategies
Receive targeted, cost-aware recommendations that balance effectiveness with respect for individual privacy.
Why Use It?
The Matrix is ideal for event organisers, municipalities, NGOs, and grassroots movements seeking:
- Smart resource allocation
- Privacy-conscious planning
- Evidence-based decision-making
💡 Use the Matrix Online
Try it directly in your browser here.
Prefer offline? A downloadable version is also available here.